Hi there,

We’re happy to share with you our new addition to your labour forecasting and budget caps tools! Pre-determine your default weekly budget split and spare yourself hours of tedious data tasks.

If you have particularly busy weekends or a big mid-week spike, we appreciate your labour spending will fluctuate too. Entering your default daily percentage figures keeps you one step ahead and gives you an accurate target to work towards.

What’s new

When entering your budgeting figures, you can now control how you’d like your weekly figure to be distributed on each day of the week. This time-saving addition is great if you don’t want your budget to divide equally between each day of the week - assign a default percentage to each day and leave the rest to us.

• Weekly target hours and costs figures will be automatically split by your default daily percentages.
• Customise your daily percentage split for each of your locations.

• Manually change figures for any specific days to suit your needs.

Why we built it

At RotaCloud, aim to do the hard work for you. Our data showed that after entering a weekly budget figure, daily figures often needed to be tweaked. Default daily percentages allow you to cut down on admin and free up time better invested in your business.

How it works

Head over to your settings page now and select budgets and forecasting. Enter in your daily percentages across the top of your page for each of your locations and your weekly spend below that and we’ll do the rest!

Check out our full guide on setting up your default percentage splits, here.

A few quick notes

• RotaCloud Pro must be enabled to access this feature. Head to your settings page and then ‘Budgets & Forecasting’ to get started with a free 30-day Pro trial!
• Your total percentage for the week must total 100% - we’ll flag this up for you if you’ve not reached it.

Hi there,

If you’re struggling to keep a handle on your spending, RotaCloud can help!

Our Boosting your Budgets webinar will walk you through all the tools we have from rotas, to settings, to reports, to ensure you’re fully in control of your costs.

We’ll show you how to can cut down on your spending, taking a deep dive into:

• Adding wages, salaries and leave rates in employee profiles
• Building rotas around leave and shift costs and sticking to your budgets
• Precise hour and cost tracking with Time & Attendance
• Reliable reporting and much more!

Hi there,

If you ever hit a sticky spot when planning your rotas, are unsure about how to use a feature, or just want to know if we can offer a better solution, we’re here to help!

Join our "Support superheroes" webinar to learn about all the different ways you can get help with any RotaCloud questions.

Our wide range of help options give you the option to message with our team, teach yourself, and even pick up the phone and have a chat with us.

All our support is always free to all our customers - sign up below to find out all the ways we’re here to help you!

Hi there,

We’ve just added a handy update to your Rotas page - live weather forecasts will now give you even more visibility to plan (and adapt) your staffing.

If the weather affects how busy your business gets, you’re not alone. Around half of our customers say the weather plays a big role in how busy they are each day.

Now, with weather forecasts built into your rota, you can make faster, smarter scheduling decisions and avoid the cost of overstaffing when the skies turn grey.

What’s new?

You’ll now see a weather icon at the top of the rota (week view only), showing the forecast for:

• Today and the next 10 days
• Each of your sites, based on their location
• Current conditions and temperature - just hover for more detail

Running multiple locations? No problem. RotaCloud automatically checks each site’s address and displays a localised forecast so you can stay on top of staffing decisions, wherever your team is.

We use the latest data from Apple Weather, so you can trust you’ll get reliable, up-to-date forecasts that match what your customers are likely seeing too.

Why we built it
When footfall changes with the forecast, you need to know in advance and be able to react quickly. Labour is often your biggest expense, so this feature helps you stay agile, adjusting your rota when needed to avoid costly overspends or last-minute chaos.

How it works
To get started, just head to the filter menu on your Rotas page and toggle on the weather view.

A few quick notes:

• Available for admins and managers only
• Your rota must be tied to a specific location - no address, no forecast!

Hi there,

We’re excited to announce our improved integration with Zapier. You can now automatically feed data between RotaCloud and thousands of other systems making your daily work a breeze.

• Set up your Zapier account
• Create a 'Zap' and choose which systems you'd like to link to
• Select from a wide range of data to sync
• Sit back and watch your automation take action

Use our pre-made templates for BambooHR, HiBob or Personio or create your own with thousands of other softwares to choose from.

Stop duplicating work, regain your valuable time and ensure all your data matches perfectly.

Check out our full guide on setting up integrations with Zapier, here.

Hi there,

Join our next RotaTalk webinar where we’ll show you how to take the stress out of peak season staffing.

We’ll cover how to:
✅ Manage seasonal staff with availability and shift swaps
✅ Handle last-minute bookings and fluctuating demand with open shifts and clock-ins without a shift
✅ Keep on top of holiday requests with leave request rules and costs built right into your rota

Whether you're ramping up for summer or just want to be more prepared, we’ve got the tools and tips to help.

Sign up and get set for your smoothest peak season yet!

Hi there,

If you’re looking to expand your RotaCloud knowledge or explore our Time & attendance package, we’ve got some brand-new courses over on the RotaCloud Academy.

Our courses are a fantastic way to teach your staff how to use the system or just do a deep-dive on the features yourself!

Check out our fresh, new courses over on the Academy using the links below:

• Setting up Time and Attendance for success
• Timesheet management
• Managing payroll

You can also browse the rest of our extensive Academy resources to make sure you’re getting the most out of your account.

Hi there,

We’re happy to announce some new additions to your rotas page, making planning your shifts even quicker and easier.

Leave costs on the rota

Take the guess-work out of your budgets with leave costs. Enabling leave costs on your rota helps you stick to daily, weekly and monthly budgets - no more surprises come payday!

Hours and costs toggle

We’ve also added to our filter and sort menu allowing you to show and hide your hours and costs - perfect if you need to show your team a rota without revealing any sensitive data.

Hi there,

We all know staying on top of compliance can be a headache. RotaCloud is here to help!

Learn how you can get on top of employee documents, track training, confirm right-to-work, and check histories all within your RotaCloud account!

Sign up to our RotaTalk webinar to get all the tips and tricks you need to stay compliant and make work simple.

🗓️ Thursday, 20th February

🕑 12pm

Hi there,

Building a rota can be time-consuming – here's where RotaCloud comes to your rescue! Learn how to really optimise our tools and save yourself even more time.

From advanced copy tools and templates, to keyboard shortcuts and managing leave directly on your rota, our upcoming RotaTalk webinar will give you everything you need to make rota-building fast, easy and better than ever!

Simplifying Scheduling: Saving time on your rotas

🗓️ Thursday, 23rd January

🕑 12pm

See you soon!