Hi there,

We’re delighted to announce that the RotaCloud Academy is now LIVE 🎉

It’s your one-stop resource to learn everything you need to use RotaCloud and make work even simpler.

By joining the Academy, you’ll have unlimited access to courses and resources to become a pro at shift scheduling and team management.

It’s completely free to join. You can be an existing customer or in your free trial with us - the Academy is designed for all our amazing admins and managers who want to get the most out of RotaCloud for their teams.

What’s on offer?

• Have unlimited access to our courses, covering the basics and more advanced features RotaCloud has to offer
• Join our exclusive RotaTalk webinars to keep on top of the latest releases, and enhance and expand your skills
• Use our array of free step-by-step guides and templates
• Swap and share tips and tricks with users just like you
• Keep all your learning in one place and access it at any time

How do I access it?

You can access the Academy through your Welcome Back page, the ‘?’ icon on the web app, or directly at academy.rotacloud.com.

From all of us at RotaCloud, it gives us the utmost pleasure to finally say–

Welcome to the Academy!

We’re rolling out our new Rota Builder to all users on the 17th September at 1pm. If you're currently using the older style, you will be automatically switched over.

Join our live Q&A and demo on the 17th September at 12pm to learn what to expect before the switch.

Register now

On top of a new look and feel, you’ll find…

New features:

• New month view
• Access & edit leave, dates, & locations on the rota
• Quick publishing shortcut
• ‘Back to today’ button

Improvements:

• Sort & filtering tools
• Shift acknowledgement
• Shift swap & drop requests
• Smoother scrolling
• Temporary cover
• Share links

We’re rolling out our new Rota Builder to all users on the 17th September. So, whether you’re using the beta or not, you’ll soon see some exciting changes.

On top of a new look and feel, you’ll find…

New features:

• New month view
• Access & edit leave, dates, & locations on the rota
• Quick publishing shortcut
• ‘Back to today’ button

Improvements:

• Sort & filtering tools
• Shift acknowledgement
• Shift swap & drop requests
• Smoother scrolling
• Temporary cover
• Share links

Join our live Q&A and demo on the 17th September at 12pm to learn what to expect before the switch.

This is your time to ask questions and see the new Rota Builder in action.

Dropping shifts, scheduling staff when they’re unavailable, needing the right staffing levels...

We know how challenging it can be to juggle these aspects of staff scheduling and how they can impact employee satisfaction. But, with RotaCloud, you have all the tools to manage it seamlessly.

Join us for our upcoming LIVE RotaTalk webinar, "Top Hacks for Boosting Staff Satisfaction", where we'll show you how to unlock the full potential of RotaCloud and answer any questions you might have. From simplifying shift swaps to tracking who's on leave, we'll cover everything you need to keep your team happy and your scheduling stress-free.

🗓️ Thursday, 8th August

🕑 12pm GMT

👉 Register now

See you soon!

Our new Rota Builder has now been live for two months (thanks to everyone who’s tried it so far!). In our second batch of updates, we’ve added some new features and expanded on some existing ones!

Days off

With updates to our days-off feature, they can now be quickly added using our keyboard shortcut. Simply hold down your ‘D’ key and click where you’d like your non-working day. (A new Rota Builder exclusive) Learn more.

Add shifts

You can now also easily copy shifts from the previous week in just a few clicks. Find this under the copy menu at the top of the Rotas page. Learn more.

Cleaner look, better experience

In response to your feedback, we’ve neatened up the look and feel of the new rota builder making it more intuitive.

Head to your account settings to enable the new rota builder, or feel free to contact our support team for any further help.

Hi there,

We’re happy to announce that Admins and Managers can now quickly and easily record carer’s leave in RotaCloud using the new ‘Carer’s Leave’ leave type.

Previously, managers had to record carer’s leave as ‘Other Leave’ on their rotas. But, now, this update allows you to mark carer’s leave as such, making it much easier to keep track of.

Carer’s Leave will appear alongside other leave types such as ‘Parental’ and ‘Compassionate’ leave in your RotaCloud account. It’s set to ‘Unpaid’ by default, but this can easily be changed via your account’s settings.

Check out our step-by-step guide for more on adding and editing annual leave.

Hi there,

It’s been a month since we launched our new Rota Builder beta (thank you to all who have tried it!). We’ve listened to your feedback and are excited to share its latest updates!

In addition to some fine tuning from your suggestions, we’ve added some more improvements to some existing features - all to expand on our Rota Builder’s look and functionality.

Now, you can find updates to…

Shift acknowledgement

• Easily enable or disable the shift acknowledgement tool in your settings.
• Use Sort & Filter to choose how to view the shift acknowledgement icons - under your employees’ names or on the shifts themselves.
• View all shifts acknowledged and pending at a glance rather than hovering over each name and shift.
• Staff who haven’t yet acknowledged shifts receive a pop-up reminder when opening their app.

Temporary cover

• Filter locations to find specific employees.
• Only employees able to fill the role will be listed - no more scouring through lists of wait staff and kitchen porters to find bar staff.
• The staff member covering only shows for the time relevant - no need to add then remove them from the intended location.
• Admins can choose permissions for managers on the locations they can and can’t receive cover from.

Share links

• Existing share links can be deleted, meaning anyone with it can no longer access the rota.

Ready to give it all a go?

Head to your account settings to enable the new Rota Builder beta, and refer to our Help Articles for our step-by-step guides.

Hi there,

Requests. Accrual. TOIL. Tracking. It’s a lot to manage and truly affects staff if not kept on top of. Not that we need to tell you this - you’re with RotaCloud, after all! But are you using everything that our leave tools have to offer?

From allowances and reports to accrual and TOIL, our upcoming RotaTalk webinars will cover everything you need to know about making your leave management as efficient as possible.

We have 3 RotaTalk webinars coming up:

• Managing your leave allowance in RotaCloud | 🗓️ 6th June 🕑 12pm | Register here
• Managing holiday accrual and TOIL in RotaCloud | 🗓️ 20th June 🕑 12pm | Register here
• Maximising efficiency with leave reports | 🗓️ 27th June 🕑 12pm | Register here

Don’t miss out! Reserve your spot and make sure you’re prepared for the approaching peak season.

Introducing the new Rota Builder beta!

Hi there,

We’re constantly working behind the scenes to improve and add new features to the shift planning software you use everyday - so we’re delighted to announce our latest update!

Other than a new look and improved interface, you can now…

• Manage and edit your rotas with our new month view.
• Access and edit leave, dates, and locations straight from the rota, without needing to leave the page.
• Customise and improve the functionality of your rotas by filtering specific tools and features.

Starting from the 30th April, our new Rota Builder is available for you to use at the switch of a button. Try out the new month view, filtering options to fully customise your shift view, and leave us feedback or suggestions through our live chat.

That’s the beauty of beta - we want to make sure our new Rota Builder is everything you want it to be.

Watch the webinar from our live demo below!

Head to your account settings to enable the new Rota Builder, and refer to our Help Articles for our step-by-step guides.

We're delighted to let you know that Time Off in Lieu (TOIL) is no longer in beta, and is now fully released on both the web and mobile editions of RotaCloud!

Accrued TOIL and TOIL Leave can now be added by Admins and Managers, and TOIL Leave can be requested by employees.

Furthermore, each employee has the ability to view a summary of their TOIL balance.

You can enable this feature in your account's Settings page. For more information on how TOIL works in RotaCloud, please refer to our Help Articles here.